5 key Things You Need To Know About Reducing Data Security Risk During Asset Disposal

 Here are 5 key things you need to know about reducing data security risk during asset disposal:

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1. Data Deletion Is Not Data Destruction

Simply deleting files or formatting a drive doesn’t remove the data—it can often be recovered using basic tools. You must use secure data erasure techniques, such as:

• DoD 5220.22-M compliant wiping software

• Cryptographic erasure

• Physical shredding or degaussing for non-reusable drives

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2. Have a Documented Disposal Policy

Your organization should have a formal IT asset disposal (ITAD) policy that includes:

• Roles and responsibilities

• Secure transportation procedures

• Chain of custody documentation

• Verification and audit trails for every asset

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3. Work With Certified ITAD Providers

Choose a vendor with certifications like:

• R2 (Responsible Recycling)

• e-Stewards

• NAID (National Association for Information Destruction)
  They ensure environmentally sound practices and secure data destruction.

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4. Track All Devices from Decommissioning to Destruction

Asset tagging and audit logging help ensure:

• No device goes missing

• Each item is properly accounted for

• You can prove compliance if audited (e.g., GDPR, HIPAA, or SOX)

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5. Get Certificates of Destruction

A Certificate of Data Destruction should be provided for each disposed asset. It legally confirms:

• When and how the data was destroyed

• That the method met regulatory standards

• That your business is protected from liability

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By following these practices, you reduce the risk of data breaches, legal exposure, and environmental harm during IT asset disposal.

Would you like a checklist or sample policy template for secure asset disposal?